This is why this place looks insane to psychonormative people. A mailing list is supposed to be where the money policy is hashed out.
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There is no perfect place. The mailing list has its advantages. It’s a standard communication mechanism software projects used for years, like the Linux kernel. It is decentralized. You need to subscribe first, but once you’re in the discussion, you can also reach people directly via CC. It’s also append only, which is important for preserving history.